Olliepop Studios – Terms & Conditions
Effective: 03 October, 2025
Quick Summary (for clarity)
1. What you’re hiring us for
When you book Olliepop Studios, you’re engaging us to produce creative work (video, photography, editing, drone, digital content). A written Scope (what we’re making and how you’ll use it) sets the boundaries.
2. Who owns what
By law, we own the copyright in everything we film or shoot — unless you buy out the rights.
For video: once you pay in full, you own the final edits. We keep all raw footage and project files unless you license or buy them.
For photography: you get a licence to use the final edited photos for the agreed purposes. We keep ownership of RAWs unless you buy them.
3. Licences & buyouts
Standard licence (included): use the final edits/photos for the platforms agreed (e.g. website, social, print).
Select timelines/RAWs: add-on licence to access more files.
Minor Buyout: access to raws/timelines for your own use (not transferable).
Major Buyout: full transfer of copyright (video finals or photography) + raw/project files.
Sublicensing or derivative rights: if you want to pass content to third parties (like agencies, partner brands) or re-edit, this requires an extra licence.
4. Creative Blackout (optional)
Normally, we showcase the work we create on our website, socials, or showreels. If you want complete privacy, you can request a Creative Blackout.
Charged per crew member per day.
Must be requested and paid before the shoot to take effect.
Any content we’ve already used before payment remains valid.
5. Payments
50% deposit to lock in dates.
25% on production completion.
25% on delivery.
Late payments incur interest, and we may pause work until cleared funds are received.
6. Cancellations
More than 72 hrs notice = no charge.
Less than 72 hrs = 50% fee.
Less than 48 hrs = 100% fee.
7. Other key points
Drone work: by licensed operators under CASA rules. Weather cancellations apply unless unsafe to fly.
Revisions: two rounds included, then hourly rates.
Storage: finals stored 30 days, raws/timelines 12 months (unless you buy them).
Health & safety: Client must ensure safe environments.
Travel: extra costs quoted if we travel outside Melbourne.
Long-term clients: may receive scheduling priority.
8. Final word
This summary is for clarity. The binding details are in the full Terms & Conditions (Sections 1–19) below.
For the avoidance of doubts, Olliepop Studios reserves its rights to make amends to any working agreement and project scope delivery document, till a final document is signed and dated by all parties.
Full Terms & Conditions
1. DEFINITIONS
“Client”: The commissioning party engaging Olliepop Studios (OS).
“OS”: Olliepop Studios, ABN 46 160 048 550.
“Deliverables”: The final output products agreed upon (e.g. videos, photographs, reels).
“Project Fee”: The full fee for production and post-production services.
“Buyout Fee”: A separate fee payable to obtain ownership of raw materials or copyright.
“Scope”: The project outline including deliverables, platforms, and licence terms as agreed in writing.
2. INTRODUCTION
These Terms & Conditions govern all creative services provided by OS including (but not limited to) video production, photography, editing, drone operation, and digital content creation. By commissioning services via email, signed quote, written agreement, or verbal instruction, the Client agrees to be bound by these Terms unless otherwise negotiated in writing.
3. AGREEMENT & SCOPE
Approval of any OS quote or written/email confirmation forms a legally binding agreement.
Scope must be agreed in writing; changes require written approval and may result in additional fees.
No production commences until OS has received the initial deposit.
4. VIDEO LICENSING & COPYRIGHT OWNERSHIP
4.1 Copyright and Legal Framework
In accordance with Section 98 of the Copyright Act 1968 (Cth), a commissioned film does not automatically transfer ownership to the client unless a specific agreement states otherwise. These Terms establish a licensing structure to protect both parties’ rights.
4.2 Ownership of Deliverables
Upon full payment of the Project Fee, the Client is granted copyright in the final delivered video edits, unless otherwise specified in writing.
OS retains copyright, ownership, and intellectual property in all raw footage, project files, source files, and working timelines unless a Buyout Licence is purchased.
4.3 Standard Video Licence
The Client receives a non-exclusive, non-transferable licence in perpetuity to use the Deliverables for the purposes set out in the Scope.
Deliverables may not be sublicensed, re-edited, or re-purposed except as permitted under Clauses 4.6–4.8.
OS retains the right to use Deliverables for self-promotion unless a Creative Blackout is purchased.
4.4 Restrictions & Moral Rights
The Client must not materially alter, adapt, or re-edit Deliverables without OS’s written consent.
OS retains moral rights (attribution, integrity). Waivers of moral rights must be in writing and are subject to additional fees.
4.5 Buyout Licences
Minor Buyout Licence
Grants the Client a non-exclusive, non-transferable licence in perpetuity to utilise raw footage and working project files.
Cannot be transferred or sublicensed without OS’s prior written consent (which may attract an additional fee).
Select 4K timelines may be licensed instead of raw footage.
Physical transfer of raw materials and working files is provided upon payment.
Major Buyout Licence
Grants the Client an unrestricted licence in perpetuity to raw footage, working project files, and all associated materials.
Also grants a restricted third-party licence limited to projects promoting the Client as the main subject of promotion.
This licence does not limit OS’s right to use content for self-promotion unless expressly waived via a Creative Blackout.
Physical transfer of all raw materials and working timelines on file will be provided upon payment.
File Transfer & Retention Policy
Working timelines are ordinarily deleted within 90 days of project completion, unless licensed under a Buyout.
Raw footage is retained for 12 months only, unless purchased under a Buyout.
Select 4K timeline exports may be retained at OS’s discretion after this period.
Upon Buyout, OS will provide physical transfer of all raw materials and any working timelines still retained.
4.6 Select Timeline Licence
Client may license colour-graded select timelines.
Timelines remain OS property unless a Buyout Licence is purchased.
No right to re-edit or sublicense is granted.
4.7 Derivative Works Licence
Client may obtain rights to re-edit, adapt, or re-purpose Deliverables.
OS retains IP in raws/timelines unless a Buyout is purchased.
4.8 Sublicensing Licence
Client may sublicense Deliverables to specified third parties (agencies, distributors, partner brands).
This does not include transfer of IP in raws/timelines unless a Major Buyout Licence is purchased.
4.9 File Retention (Default)
OS retains raws and project files for 12 months.
Working timelines are normally deleted within 90 days.
After 12 months, OS may delete files unless a Buyout has been purchased.
4.10 Default Position
If no upgrade is purchased:
Client owns finals only.
No re-editing, sublicensing, or access to raws/timelines.
OS retains all underlying rights.
4.11 Fee Structure – Video Licensing
Select Timeline Licence: $1,500 + GST per multi-day shoot or 25–50% loading on single-day shoots.
Minor Buyout Licence: 25–50% loading of the Project Fee.
Major Buyout Licence: 50–100% loading of the Project Fee.
Derivative Works Licence: 25–50% loading of the Project Fee.
Sublicensing Licence: $500–$1,000 per sublicensing partner.
TVC / Broadcast Licence: 25–50% loading of the Project Fee (per project scope).
Territory Extension Licence: fee quoted per project scope, based on region(s) and duration required.
5. PHOTOGRAPHY LICENSING & COPYRIGHT OWNERSHIP
5.1 Copyright and Legal Framework
Under the Copyright Act 1968 (Cth), copyright in photographs vests in the photographer (OS) at the time of creation. Commissioning a photograph does not transfer ownership of copyright, but an implied licence exists for the purpose commissioned.
5.2 Ownership of Deliverables
OS is the first owner of copyright in all photographs, including RAWs and edited images, unless expressly assigned in writing.
Upon full payment, the Client is granted a non-exclusive licence to use the final edited photographs for the purposes in the Scope.
5.3 Standard Photography Licence
Non-exclusive, non-transferable, in perpetuity, restricted to agreed platforms (e.g. website, social media, print).
Use outside Scope requires a further licence or buyout.
OS retains the right to use photographs for self-promotion unless a Creative Blackout is purchased.
5.4 Restrictions & Moral Rights
The Client must not materially alter or manipulate photographs without OS’s written consent.
OS retains moral rights under the Copyright Act 1968 (Cth).
5.5 Buyout Licences
Minor Buyout Licence
Non-exclusive, non-transferable licence in perpetuity to utilise RAW files and working project files.
Cannot be transferred or sublicensed without OS’s written consent.
Copyright remains with OS unless a Major Buyout is purchased.
Major Buyout Licence
Assigns copyright ownership of commissioned photographs to the Client in writing, in accordance with section 196 of the Copyright Act 1968 (Cth).
Grants a restricted third-party licence to use images for projects where the Client is the main subject of promotion.
OS retains moral rights unless waived in writing.
Physical transfer of RAWs and working project files on hand will be provided.
File Transfer & Retention Policy
RAWs ordinarily retained for 12 months.
Working files may be deleted within 90 days.
Upon Buyout, OS will provide physical transfer of RAWs and any files still retained.
5.6 RAW File Licence
The Client may license selected RAWs for internal use.
RAWs remain OS property unless a Major Buyout is purchased.
5.7 Sublicensing Licence
The Client may sublicense edited photographs to specified third parties if sublicensing rights are purchased.
5.8 File Retention (Default)
OS retains RAWs for 12 months.
After this period, files may be deleted unless a Buyout has been purchased.
5.9 Default Position
If no upgrade is purchased:
Client holds a licence to final edited photographs only.
No access to RAWs, no sublicensing, no resale.
OS retains copyright.
5.10 Fee Structure – Photography Licensing
RAW File Licence: $1,500 + GST per multi-day shoot or 25–50% loading on single-day shoots.
Minor Buyout Licence: 25–50% loading of the Project Fee.
Major Buyout Licence: 50–100% loading of the Project Fee.
Sublicensing Licence: $500–$1,000 per sublicensing partner.
TVC / Broadcast Licence: 25–50% loading of the Project Fee (per project scope).
Territory Extension Licence: fee quoted per project scope, based on region(s) and duration required.
6. CREATIVE BLACKOUT
6.1 Purpose
Allows the Client to restrict OS and its crew from using any Deliverables (video or photography) for self-promotion (portfolio, socials, website, showreels, awards).
6.2 Scope
Applies to all Deliverables produced under the relevant project.
Does not affect OS’s ability to retain moral rights unless waived in writing.
6.3 Fee Structure
Charged per crew member, per shoot day.
Must be paid as part of production fees prior to the shoot.
Requests made after a shoot do not restrict OS or crew from promotion on that shoot day, only afterwards.
Any use made by OS prior to payment remains valid.
Payable in addition to any Buyout or licence fee.
6.4 Default Position
If not purchased, OS retains full right to use Deliverables for promotional purposes.
7. PAYMENT TERMS
50% deposit required before commencement.
25% progress payment due within 7 days of production completion.
Final 25% + extras due within 7 days of delivery.
Late payments: 2% interest per month + recovery costs.
Last-minute shoots (<48hrs notice) require full payment within 7 days.
No deliverables/licences granted until payment is received.
8. PRODUCTION DATES & CANCELLATIONS
Dates confirmed upon deposit.
Client cancellations:
• >72 hrs: no charge
• <72 hrs: 50% fee payable
• <48 hrs: 100% fee payableOS not liable for delays caused by Client non-payment.
9. DRONE & SAFETY TERMS
All drone work by CASA-licensed operators.
Weather cancellations charged unless deemed unsafe by OS.
Client must disclose flight restrictions in advance.
10. STORAGE & ARCHIVING
Final deliverables stored for 30 days post-delivery.
Selected timelines retained 12 months.
Raw files retained 12 months unless otherwise agreed.
11. REVISIONS & EDITS
Two rounds of revisions included.
Extra rounds billed at standard hourly rates.
If OS misinterprets Scope, corrections applied without charge.
12. OWNERSHIP OF MATERIALS
Copyright in finals transfers only after full payment.
Raw footage and project files remain OS property unless bought out.
OS may promote completed work unless Creative Blackout purchased.
13. TRAVEL & EXPENSES
Travel, accommodation, per diems invoiced as required.
Regional/interstate shoots may include travel day rates.
14. WORKING HOURS & CONDITIONS
Full-day shoot: up to 8 hours + break.
Half-day: up to 5 hours.
Overtime billed at standard rates.
OS not liable for power/equipment failure.
15. THIRD-PARTY BRANDS
Any third-party brands must be approved.
Additional exposure may require new licensing or fees.
16. HEALTH & SAFETY
OS follows all relevant workplace safety protocols.
Client must provide a safe environment.
17. LONG-TERM RELATIONSHIPS
Ongoing clients may receive scheduling priority or adjusted licensing terms.
Each project remains independently scoped and quoted.
18. SOCIAL MEDIA SERVICES
Content strategy, planning, captions, and formatting available as add-ons.
Paid ads cover creative only — ad spend billed separately.
19. ACCEPTANCE OF TERMS
By confirming a quote, proposal, or commissioning OS services in any format (email, verbal, signed), the Client agrees to these Terms and Conditions. OS reserves the right to update these Terms; the most current version is always available at olliepop.com.au/terms-conditions.