Olliepop Studios – Terms & Conditions

Effective: 1 March 2026

Quick Summary (for clarity)

What you’re hiring us for
When you book Olliepop Studios, you’re engaging us to produce creative work (video, photography, drone, editing, digital content).
A written Scope (what we’re making, where it will be used, and how it will be delivered) sets the boundaries of the project.

Who owns what
By default, we own the copyright in everything we film, photograph or record, including RAW footage and project files.

For video: once you pay in full, you own the final edited exports for the usage you’ve licensed. We keep all RAW footage and project files unless you license or buy them.
For photography: once you pay in full, you receive a licence to use the final edited images for the agreed purposes. We keep ownership of RAW files unless you buy or license them.

Licences and buyouts
Every project includes a Standard Licence which covers use in Australia across the agreed platforms (for example: website, social media, internal use, venue screens).

If you need more flexibility, you can upgrade your licence, for example:

• Select Timeline Licence: access to select graded timelines.
• Derivative Works Licence: permission to re-edit or repurpose the content.
• Minor Buyout: access to RAWs and/or timelines for your own internal use (not transferable).
• Major Buyout: full ownership of the commissioned content, including RAWs and project files.
• Sublicensing Licence: to pass content to third parties (such as agencies, tourism bodies, partners or venues).
• TVC / Broadcast Licence: for television, cinema or large paid media campaigns.
• Territory Extensions: to use the content in regions outside Australia.
• Creative Blackout: to keep the work completely private and off our reels, socials and website.

If a licence is not specifically purchased, those rights are not granted.

Creative Blackout (optional)
By default, we may showcase the work we create on our website, social media, showreels or award submissions.

If you want complete privacy around a project, you can request a Creative Blackout.

• Charged as a separate line item.
• Must be requested and paid before the shoot to take effect.
• Any use we have already made of the work before the blackout is agreed remains valid.

Payments
• A deposit is required to lock in shoot dates.
• The remaining balance is due before final deliverables are supplied.
• Late payments may pause work and incur additional fees as specified in your proposal or invoice.

Cancellations
Unless otherwise stated in your proposal or agreement:

• More than 72 hours’ notice before the shoot: no cancellation fee.
• Less than 72 hours’ notice: up to 50% of the project fee may be charged.
• Less than 48 hours’ notice: up to 100% of the project fee may be charged.

Any pre-production, travel bookings or other out-of-pocket costs that have already been incurred may still be payable.

Revisions, editing and storage
• Two rounds of revisions on edits are included unless otherwise agreed.
• Additional revisions or major changes in scope are billed at our standard editing rates.
• Final deliverables are stored for at least 30 days from delivery.
• RAW footage is typically stored for up to 12 months unless licensed or bought out.
• Working timelines and project files are normally retained for 90 days.

Travel, drone work and safety
• Travel outside metropolitan Melbourne may incur additional costs (travel time, per diems, accommodation and transport).
• All drone work is performed under CASA rules and subject to weather and airspace conditions.
• The Client must ensure safe, lawful working environments for all crew on location.

Long-term clients and scheduling
Long-term and repeat clients may receive scheduling priority where possible, but each project is still scoped and agreed independently.

Final word
This summary is for clarity and ease of understanding. The binding details are set out in the full Terms & Conditions below. If anything in a proposal, email or quote conflicts with these Terms, the signed and dated agreement for that project will take priority.

Full Terms & Conditions

DEFINITIONS

“Client” means the commissioning party engaging Olliepop Studios.
“Olliepop Studios”, “we”, “our” or “us” means Olliepop Studios (trading name of Jeremy Richardson).
“Deliverables” means the final exported products agreed in the Scope (for example: videos, photographs, edits, reels).
“Scope” means the written project outline including deliverables, platforms and usage, as agreed in writing.
“RAW Footage” means unedited video, unedited photo files, audio recordings, project files, timelines and other working materials.
“Rate Card” means our current published structure for crew, equipment, production, post-production and licensing.

INTRODUCTION

These Terms and Conditions govern all services provided by Olliepop Studios, including but not limited to video production, photography, drone operation, editing, and related creative services.
By commissioning services via email, signed quote, written agreement or written confirmation, the Client agrees to be bound by these Terms unless otherwise agreed in writing.

AGREEMENT & SCOPE

a. Approval of any proposal, quote or written estimate forms a legally binding agreement between the Client and Olliepop Studios.
b. The Scope must be agreed in writing (for example by email, proposal approval, or signed agreement).
c. Any changes to the Scope (including additional locations, talent, deliverables or usage) must be agreed in writing and may result in additional fees.
d. No production will commence until the required deposit has been received.

COPYRIGHT OWNERSHIP & LICENSING – VIDEO & PHOTOGRAPHY

4.1 Default ownership
Unless otherwise agreed in writing:
• Olliepop Studios is the first owner of copyright in all footage, photographs, audio and other materials created in the course of the Project.
• This includes all RAW footage, RAW photo files, working files, timelines and project files.

4.2 Final deliverables
Upon full payment of the agreed Project Fee:
• The Client owns the final exported video files for the usage granted in their licence.
• The Client receives a licence to use the final edited photographs for the platforms and territories agreed in the Scope and/or licence.

4.3 Standard Licence (included)
Under the Standard Licence, the Client receives a non-exclusive, non-transferable licence to use the Deliverables:

• in perpetuity within Australia; and
• on the platforms and for the purposes agreed in the Scope (for example: website, social media, digital channels, internal communications, presentations, venue screens).

The Standard Licence does not permit:
• re-editing or creating new derivative works;
• sublicensing to third parties (such as partner brands, agencies, distributors or venues);
• use in television, cinema or other broadcast platforms;
• use in high-spend or large-scale paid media campaigns;
• use outside Australia, unless a territory extension is agreed.

4.4 RAW footage, project files & timelines
RAW footage, RAW photo files, project files and working timelines are not supplied as part of the Standard Licence.
Access to these materials requires a specific licence upgrade or buyout.

4.5 File retention
Unless otherwise agreed:
• RAW footage is ordinarily retained for up to 12 months after project completion.
• Working timelines and project files are ordinarily retained for 90 days after project completion.
• Final deliverables are retained for at least 30 days from delivery.
Olliepop Studios may delete any files after these periods unless a separate agreement, licence or buyout has been purchased.

4.6 Licence upgrades and buyouts
In addition to the Standard Licence, the Client may purchase licence upgrades or buyouts as outlined in the current Rate Card and/or project proposal, including (but not limited to):

• Select Timeline Licence: a licence to use specified colour-graded select timelines.
• Derivative Works Licence: a licence to re-edit, adapt or repurpose Deliverables into additional content.
• Minor Buyout: a licence to access and use selected RAWs and/or working timelines for the Client’s own purposes (not transferable to third parties).
• Major Buyout: an assignment or broad licence of copyright in the commissioned content together with RAWs and project files, as set out in the relevant agreement.
• Sublicensing Licence: a licence that allows the Client to authorise third parties such as partners, venues, tourism bodies, agencies or distributors to use the Deliverables.
• TVC / Broadcast Licence: a licence covering television, cinema and other broadcast or high-spend paid media use.
• Territory Extensions: licences extending usage rights beyond Australia to agreed regions or global.

If a licence or buyout is not expressly purchased, those rights are not granted.

4.7 Promotional use by Olliepop Studios
Unless the Client has purchased a Creative Blackout, Olliepop Studios may use Deliverables (including selected stills or clips) for self-promotion across our website, social media, showreels, award submissions, pitch decks and presentations.

CREATIVE BLACKOUT

a. A Creative Blackout prevents Olliepop Studios from using the Deliverables (for the relevant project) for self-promotion.
b. A Creative Blackout must be requested and agreed in writing prior to the shoot, and will be quoted as a separate line item.
c. Any use of the Deliverables by Olliepop Studios prior to the Creative Blackout being agreed and paid remains valid.
d. A Creative Blackout does not itself grant any additional ownership or licensing rights to the Client; it only affects self-promotional use by Olliepop Studios.

PAYMENTS

a. A deposit (as outlined in the proposal or quote) is required to secure project dates.
b. The remaining project fees are due as set out in the proposal or invoice, and in any event prior to delivery of final Deliverables.
c. Additional charges (for example: extra edit time, overtime, travel changes, additional licences) will be invoiced as required.
d. Olliepop Studios may pause production, editing or delivery if invoices are overdue.

CANCELLATIONS & RESCHEDULING

a. If the Client cancels or reschedules a shoot, cancellation fees may apply as set out in the proposal or project agreement.
b. As a general guide, and unless otherwise specified:
• More than 72 hours before the shoot: no cancellation fee.
• Less than 72 hours before the shoot: up to 50% of the project fee may be charged.
• Less than 48 hours before the shoot: up to 100% of the project fee may be charged.
c. Any pre-production, travel bookings, accommodation or other costs already incurred at the time of cancellation remain payable.
d. In the case of illness, emergencies or force majeure events (including extreme weather, natural disaster or government restrictions), both parties will work in good faith to reschedule.

PRODUCTION DAYS, HOURS & OVERTIME

a. A standard full-day shoot is up to 10 hours on set, including setup and pack-down.
b. Half-day shoots have reduced hours and scope as agreed.
c. Overtime may be charged for hours worked beyond a standard day.
d. Crew call times and wrap times will be agreed in advance where possible.

DRONE OPERATIONS & WEATHER

a. All drone work is conducted in accordance with CASA regulations and relevant local rules.
b. Drone operations are subject to weather, airspace restrictions and site conditions.
c. If flying is unsafe or not permitted on the day, Olliepop Studios may postpone or modify the planned aerial content.
d. Weather-related postponements do not negate travel, accommodation or pre-production costs already incurred.

PRE-PRODUCTION

Pre-production activities (such as creative direction, scripting, shot planning, scheduling, casting, location scouting, permits and logistics) may be charged separately or included as part of the Project Fee, as outlined in the proposal.

POST-PRODUCTION & REVISIONS

a. Editing, grading, sound design, captioning and formatting of Deliverables are included as outlined in the Scope or proposal.
b. Two rounds of reasonable revisions are included unless otherwise stated.
c. Additional revisions, new deliverables or significant changes in creative direction may be billed at standard editing rates.
d. Expedited or same-day turnaround may incur additional fees where available.

TRAVEL, ACCOMMODATION & EXPENSES

a. Travel outside metropolitan Melbourne may incur additional charges for crew travel time, transport, per diems and accommodation.
b. Any such costs will be itemised in the proposal or invoiced as agreed.
c. The Client is responsible for providing or funding access passes, lift passes, permits or site access where required.

HEALTH, SAFETY & CLIENT RESPONSIBILITIES

a. The Client is responsible for ensuring that filming locations are safe, lawful and suitable for the type of production being undertaken.
b. The Client must ensure that staff, guests and participants act safely around crew and equipment.
c. The Client is responsible for obtaining any necessary permissions or consents for individuals to appear on camera, unless otherwise agreed.

LIMITATION OF LIABILITY

a. Olliepop Studios will take reasonable care in providing services but is not liable for any loss of revenue, profit, bookings or other indirect or consequential losses.
b. To the fullest extent permitted by law, the total liability of Olliepop Studios for any claim arising out of or in connection with a Project is limited to the total amount paid by the Client for that Project.

CONFIDENTIALITY

Olliepop Studios and the Client agree to keep non-public project information confidential, unless disclosure is required by law or agreed in writing.

ACCEPTANCE OF TERMS

By accepting a quote, signing a proposal, paying a deposit or otherwise instructing Olliepop Studios to proceed, the Client confirms that they have read, understood and agree to these Terms & Conditions.
The most current version of these Terms & Conditions is available at olliepop.com.au/terms-conditions.