Olliepop Media House – Terms & Conditions

Effective: August 16, 2025

1. DEFINITIONS

“Client”: The commissioning party engaging Olliepop Media House (OMH).
“OMH” or “Olliepop”: Olliepop Media House, ABN 46 160 048 550.
“Deliverables”: The final output products agreed upon (e.g. videos, photographs, reels).
“Project Fee”: The full fee for production and post-production services.
“Buyout Fee”: A separate fee payable to obtain ownership of raw materials or copyright.
“Scope”: The project outline including deliverables, platforms, and license terms as agreed in writing.

2. INTRODUCTION

These Terms & Conditions govern all creative services provided by OMH including (but not limited to) video production, photography, editing, drone operation, and digital content creation. By commissioning services via email, signed quote, written agreement, or verbal instruction, the Client agrees to be bound by these Terms unless otherwise negotiated in writing.

3. AGREEMENT & SCOPE

Approval of any OMH quote or written/email confirmation forms a legally binding agreement.
Scope must be agreed in writing; changes require written approval and may result in additional fees.
No production commences until OMH has received the initial deposit.

4. LICENSING & COPYRIGHT OWNERSHIP

4.1 Copyright and Legal Framework
Olliepop Media House (OMH) retains copyright over all content created, including video/film and photography, unless explicitly assigned in writing.

In accordance with Section 98 of the Copyright Act 1968 (Cth), a commissioned film or photographic work does not automatically transfer ownership to the client unless a specific agreement states otherwise. These Terms clearly establish a licensing structure to protect both parties' rights.

4.2 Standard License (Included by Default)
Unless a separate agreement is made, all clients receive a non-exclusive, non-transferable license to use the final edited deliverables on the platforms, territories, and duration explicitly stated in the project agreement or scope of work.

OMH retains ownership of all raw footage, photography files, project files, and source materials.
OMH retains full creative and intellectual property (IP) rights unless a buyout or license upgrade is negotiated.

4.3 Optional Licensing Tiers (Modular Upgrades)

  • Raw Footage License

  • Project File License

  • Re-Edit Rights

  • Time-Based License

  • Platform-Based License

  • Territory-Based License

  • Third-Party Usage Rights

(All licenses are non-exclusive unless otherwise specified, and non-transferable to external parties without written consent.)

4.4 Buyout Packages

  • Edited Buyout (25–40% load): Full ownership of final edited deliverables. OMH retains all raw/source files.

  • Full Buyout + Creative Blackout (50–100% load): All IP and raw materials are transferred to the client. OMH waives all rights to use or promote the content.

4.5 Promotional Use
OMH reserves the right to showcase non-buyout work across its portfolio, social media, website, and showreels unless otherwise agreed in writing.

5. PAYMENT TERMS

  • A 50% deposit is required prior to commencement of pre-production and to secure shoot dates.

  • 25% progress payment due within 7 days of production completion (to begin post-production).

  • Final 25% balance (plus any approved extras) due within 7 days of final delivery.

Payment Deadlines

  • All payments must be received by the due date stated on the invoice.

  • Where payment is required prior to a scheduled shoot, the shoot will not proceed unless cleared funds are received in full.

  • If payment is not received on time, OMH may postpone or cancel the shoot at its discretion. Any such postponement or cancellation will not release the Client from its obligation to pay the full Project Fee and any pre-production costs incurred to date.

Rescheduled Shoots

  • If a shoot is rescheduled due to late or non-payment, any new pre-production work will be quoted and billed in addition to the full production fee for the rescheduled date.

  • The Client is responsible for all costs associated with delays caused by late payment.

Late Payments

  • 2% interest per month is charged on all overdue amounts.

  • Recovery costs may also be charged for collection services or legal action.

  • Last-minute shoots (<48hrs notice) require full payment within 7 days of production unless otherwise agreed.

No deliverables, usage, or licensing rights are granted until full payment is received.

6. PRODUCTION DATES & CANCELLATIONS

Shoot dates are only confirmed upon receipt of deposit.

Client Responsibility for Payment

  • If the Client fails to make payment by the required date and this results in postponement or cancellation, the Client remains liable for the full Project Fee and any pre-production costs incurred to date.

  • OMH is not responsible for delays or losses caused by late or non-payment.

Cancellations

  • More than 72 hrs notice: No charge.

  • <72 hrs notice: 50% of production fee payable.

  • <48 hrs notice: 100% of production fee payable.

OMH will attempt to reschedule or offer reasonable alternatives; rescheduling is subject to availability and may incur costs.

7. DRONE & SAFETY TERMS

All drone operations are performed by licensed operators under CASA regulations.
Weather-related cancellations are charged unless deemed unsafe by OMH on the day.
Client must disclose location restrictions in advance. OMH is not liable for denied flight approvals.

8. STORAGE & ARCHIVING

Final deliverables stored for 30 days post-delivery.
Selected project timelines retained for 12 months.
Raw footage archiving or handover is subject to separate written agreement and fees.

9. REVISIONS & EDITS

Two rounds of revisions are included.
Additional rounds charged at standard hourly rates.
If revisions result from OMH misunderstanding scope, changes may be applied without charge.

10. OWNERSHIP OF MATERIALS

Copyright in final deliverables transfers only after full payment.
Raw footage and project files remain OMH property unless bought out.
OMH may promote and showcase completed work unless a blackout clause is triggered via buyout.
Clients must not repurpose or edit content without permission.

11. TRAVEL & EXPENSES

Travel, accommodation, per diems, and incidentals will be quoted or invoiced as required.
Shoots outside Melbourne may include travel days at a standard day rate.

12. WORKING HOURS & CONDITIONS

Full-day shoot: up to 8 hours (plus 30-minute break).
Half-day: up to 5 hours.
Extra hours billed at overtime rates.
OMH is not liable for equipment or power failure; fair solutions will be offered.

13. THIRD-PARTY BRANDS

Content involving unrelated third-party brands must be approved in advance.
Additional brand exposure beyond one unaffiliated partner may require new quoting or licensing.

14. HEALTH & SAFETY

OMH adheres to state and federal health and safety protocols.
Clients must provide a safe working environment and disclose any hazards.

15. LONG-TERM RELATIONSHIPS

Annual or rolling clients may receive scheduling priority, adjusted licensing, and hardware inclusions.
Each campaign will be scoped and quoted independently.

16. SOCIAL MEDIA SERVICES

Content planning, strategy, captions, and ad formatting available as add-ons.
Paid ad services cover creative only — media spend is billed separately.

17. ACCEPTANCE OF TERMS

By confirming a quote, proposal, or commissioning OMH services in any format (email, verbal, signed), the Client agrees to these Terms and Conditions. OMH reserves the right to update these Terms; the most current version is always available at olliepop.com.au/terms-conditions.